Recorded Documents                                    Monday-Friday 8:00 am-4:00 pm

34‑1‑119.  Duties of county clerk generally.

(a)  The county clerk of each county within this state shall receive and record at length all deeds, mortgages, conveyances, patents, certificates and instruments left with him for that purpose, and he shall endorse on every such instrument the day and hour on which it was filed for record. The county clerk shall not record any document until the address of the grantee, mortgagee or assignee of the mortgagee is furnished to the county clerk, but this requirement shall not affect the validity of the recording of any instrument. Only instruments which are the originally signed documents, including electronic documents recorded pursuant to the Uniform Real Property Electronic Recording Act, W.S. 34‑1‑401 through 34‑1‑407, or properly certified or authenticated copies thereof may be properly recorded. A document is properly certified if in compliance with Rule 902 of the Wyoming Rules of Evidence or other applicable rule or statute.

Requirements for Recorded Documents

  • Document Format
    • Document must have original signatures, notarization and/or certification
    • Document must be clearly readable and reproducible
      • Font Requirements: no less in size than Calibri 12 point
      • Up to legal size (8 ½ inches by 14 inches); no additional fees based on the size of the paper
    • 2 inch top margin; 1 inch right hand, left hand and bottom margins suggested to accommodate 1 inch recording label
    • May be double-sided; however, each side counts as a page to calculate fees
    • While cover letters are not required, they are appreciated as they contain excellent contact information which is very helpful to the staff 
  • A Wyoming Statement of Consideration (PDF) disclosing the financial information of the transaction must accompany each deed. It's the buyer's responsibility to fully complete the Statement which is a confidential document used by the County Assessor to determine market value of all property in the county. Additional Information on Statements of Considerations (PDF) is available. Documents must be clearly readable and reproducible.
  • Names must be printed or typed under all signatures except notaries and witnesses.
  • Documents must be acknowledged in accordance with Wyoming law.
  • Document type should be in the document title.
  • Some documents cannot be recorded; such as stocks, bonds, money, vital records, passports, citizenship papers, copyrights, and patent.
Note: The Vital Records Division, 307-777-7591, at the State of Wyoming must be contacted for birth certificates and death certificates.